Best Fleet Maintenance Software 2023 Buyer’s Guide

Fleet Maintenance Software

Fleet management software is a system that assists fleet shareholders in tracking, maintaining, analyzing, and improving their fleet operations. Fleet tracking software records driver behavior and staff information, tracks fuel and finance costs, assigns jobs to drivers, plans vehicle servicing, supports GPS fleet monitoring and navigation systems, and more.

Truck operators, fleet owners, and logistics service providers are the most common system users. It can also be a versatile solution used in various industries, such as marketing, food delivery, delivery services, and e-commerce. HorizonGO will shortly introduce the feature of Fleet Maintenance in 2023, just like other features of load board and Fleet Management. Horizon Go aims to provide the best solution to its users and keep them updated with the latest technology. 

Advantages of Fleet Management Software

There are multiple advantages of fleet maintenance software but a few of them are mentioned below:


The fleet operations manager may use the program to detect cars that require preventative maintenance. They are notified when vehicles reach certain criteria, and this early notice helps them minimize downtime. Just-in-time servicing also ensures that cars are maintained at the appropriate intervals, lowering the likelihood of unplanned failures and additional expenditures.


Your clients will find you faster if you use the program to search for the closest driver to their location. As a result, the response time is reduced. Furthermore, software-generated routes are more likely to cut the time spent driving. You may also send updates to your consumers about the driver’s estimated arrival time to alleviate their concerns.


Manual jobs are becoming automated. Data entry generally takes a lot of time and effort to spend better on something else. Calling drivers, tracking and arranging fuel receipts, and confirming delivery are chores that fleet management software simplifies.


If you run a big fleet of cars, you can easily spend a lot of money on fleet vehicle maintenance. By detecting vehicle failure, curbing vehicle abuse, and lowering fuel usage, fleet management software may help you save money.

Best Fleet Maintenance Software 2023

Various fleet management software packages offer capabilities like mobile applications and a cloud-based software-as-a-service (SaaS) solution to assist you in processing the order with the low-cost hardware you install in your cars. You should be able to detect a vehicle’s diagnostics, view the servicing history of each unit in your fleet, and check that drivers are following the correct routes.

Apart from maintaining you on top of servicing and assigning your drivers, fleet maintenance management software should provide you peace of mind. It aids in the detection of theft and allows you to track equipment and shipments, ensuring that your clients’ items arrive securely at their location.

1. AUTOsist

AUTOsist is a customizable fleet management software that helps keep track of all your company’s vehicles. It’s a simple platform that you can use through a website or an iOS or Android app, and the cost is reasonable to utilize the program for one car for free.

AUTOsist has about every function that one would expect from the greatest fleet management software. Maintenance criteria, service records, reminders, fleet maintenance and repair orders, fuel tracking, and components stock control are among the features available. You may also create custom reports to monitor service expenses monthly or annually. The most notable exclusion from AUTOsist’s feature is GPS tracking, which means you won’t be able to follow your fleet’s exact whereabouts.

You can discover a lot of positive feedback regarding AUTOsist on the internet. The fleet management software provides help 24/7, and each client is assigned a personal account manager. So, whether you have a query or a problem, you’ll get immediate assistance.

AUTOsist provides a free alternative for ultra-small enterprises with only one car and inexpensive pricing choices for larger fleets. It’s an excellent solution for any small firm that wants to manage regular maintenance and transfer previous fleet data.

Advantages and Disadvantages

  • One car is eligible for a free option.
  • A user-by-user plan is provided (for unlimited vehicles)
  • Keep track of your service history.
  • Count the number of miles, gasoline, or hours driven by each vehicle.
  • Make checklists for inspections.
  • Receive notifications when there aren’t enough parts in stock.
  • Keep track of your fleet’s registration and insurance documentation.
  • Make maintenance work orders.
  • Create your reports.
  • Customer service is available 24/7.
  • There is no way to trace your whereabouts in real-time.

2. Fleetio

Fleetio is one of the best fleet maintenance management software alternatives since it is affordably priced (particularly for small firms) and provides location tracking in addition to regular tracking functions. If you pay annually, the fee is $5 per car, each month, with a five-vehicle minimum (i.e., $25 per month).

Inspection, repair, and fuel are all tracked on the sensible plan. Keep digital copies of important papers, including registration and insurance policies. It’s simple to add drivers to the program, and you can also enter relevant details for quick purchase orders. The GPS integration is useful for tracking your fleet’s position.

It’s important to note that the low-cost plan doesn’t include component inventories or purchase orders. However, the key role is only $7 per car (with a five-vehicle minimum).

 If you have a small fleet of cars that you don’t manage as part of the fleet maintenance company, the low-cost plan is cost-effective and provides useful tracking tools. If you manage your service and inventories, go with the high-tier plan.

Advantages and Disadvantages

  • Reasonable pricing
  • Tracking your location
  • Keeping track of your service history
  • Keep track of all inspections.
  • Keep track of your components supply.
  • Tracking of fuel, mileage, and hours
  • Tool for custom reporting
  • A minimum of five vehicles is required.
  • On the low-tier plan, there is no inventory management for parts.

3. Rhino Fleet Tracking

Estimating how much Rhino Fleet Tracking will cost you to monitor your fleet is tough. The lowest stated price per car is $16.95; however, a custom estimate can only acquire actual pricing. Rhino Fleet Maintenance Tracker also provides seasonal options, allowing you to pay just when you need it.

Because there are no subscription levels, you gain access to Rhino Fleet Monitoring’s functions, including GPS fleet tracking, fuel and route monitoring, operator hours, and service notifications. You may set up alerts for various situations, such as when a motorist speeds or idles for an extended period. Amazon Alexa can also track vehicles and drivers.

Each car will require a gadget, starting at $39.95 plus a $25 activation charge, and monthly payments range from $9.95 to $19.95.

Current users say that real-time monitoring works well with Rhino, but that software updates are often slow. Rhino Fleet Tracking has a few various refresh options, ranging from two minutes to 30 seconds, so pick the one that’s most relevant to you. A slower refresh may save you money, but a faster refresh may be worth it for peace of mind. Rhino Fleet Monitoring is an excellent alternative for fleet management software if you want thorough tracking and notifications for your drivers.

Advantages and Disadvantages

  • Starting at just $16.95 per car
  • There are no long-term commitments necessary.
  • There is no minimum vehicle requirement.
  • Tracking using GPS
  • Keeping track of driver hours
  • Alerts from the service
  • Warnings about dangers (speeding, idling)
  • Management of maintenance
  • Tracking of equipment
  • The rate of refresh varies (costs more for a faster refresh)

4. Onfleet

Onfleet is fleet management software designed exclusively for small businesses to give their customers the best experience possible. It starts at $149 a month and goes up depending on the features you want and the number of jobs you have. The Starter package includes 1,000 tasks, while the top tier, which includes 12,500 tasks and is fully featured, costs $1,999 per month.

Only tasks and the Zapier connector are available at the lowest tier. Each job you employ is for your drivers, so that it may be for a dispatch or a pickup. You can either establish a task or manually set one up. These tasks can produce work orders, such as car maintenance.

Onfleet is more of a scheduling application rather than a fleet management application. Still, with Zapier, you can link it to hundreds of applications to handle things like recording service records, e-commerce sales, financial information, and customer support tickets. With Onfleet, there is no restriction on the number of drivers or cars you can monitor in your fleet; however, there is a limit to the number of jobs you can monitor. Because you’re not clear how many tasks you’ll need every month, it’s tough to know which tier you’ll need for your fleet maintenance software for small businesses unless you test Onfleet. 

Companies that emphasize real-time data about customers and delivery, such as dispatching services, should use Onfleet (less so for fleet maintenance).

Advantages and Disadvantages

  • Drivers are unlimited.
  • ETAs based on machine learning
  • Route monitoring in great detail
  • To contact drivers, use the chat tool.
  • Real-time tracking for your clients under your brand
  • Prohibitively expensive plans
  • Many features are missing from the entry-level plan.
  • Each plan has a set of tasks.

5. Samsara

Samsara is a fleet management software system designed for large organizations with huge fleets. Because Samsara’s pricing isn’t listed on their website, you’ll have to phone for an estimate. It’s fortunate since you’ll also be able to design a unique solution for your company’s requirements.

There are elements dedicated to truck driver training for fleets. As a result, you may install cameras in each of your cars to monitor a vehicle’s performance, as well as in-cab best transportation to keep your drivers safe by providing alerts to help them maintain a safe distance or prevent speeding. You can also use the reporting dashboard to generate safety scorecards to show drivers how they’re performing.

Samsara also provides dispatching and GPS tracking, fuel and maintenance tracking, equipment monitoring, configurable dashboards, and sophisticated reporting, among other services. To handle everything from maintenance to fuel expenses to safety, pick the features you need and leave out the ones you don’t. Furthermore, the open API allows you to interface with existing software. Inventory monitoring appears to be lacking compared to other fleet management software, making fleet upkeep in-house challenging (unless you integrate with an inventory solution).

Samsara caters to a wide range of sectors. Still, it’s most likely suited for enterprise-level companies that need top-of-the-line technology to track big fleets of vehicles, such as public transportation, commercial vehicles, and long-distance deliveries.

Advantages and Disadvantages

  • Real-time Tracking using GPS
  • Tracking of the route
  • For preventative maintenance, keep track of car diagnostics.
  • Run reports on your gasoline usage.
  • Alerts for routine maintenance
  • With the help of a mobile app, you may capture and store documents.
  • You can use an open API to integrate with other apps.
  • There are no listed prices.
  • There is no inventory tracking for components.

6. Cetaris Fleet

Cetaris Fleet is a cloud-based service that provides a maintenance program that utilizes usable data to achieve efficiency. Data processing and analysis enable organizations to simplify their car maintenance operations. Their main factor is that It can Observe all safety and compliance regulations. Reduce labor and asset downtime by pre-scheduling shifts. Work at a higher level using conventional fixes that have been standardized. Keep a record of finished work and keep an audit trail.

Cetaris Fleet assists in attaining the lowest production costs by enhancing compensatory transactions such as warranty and core capture while simplifying part, labor, and fuel expenses. It uses PM scheduling to keep assets safe and compliant while training technicians on conventional safety measures. With built-in validation, it automates data flows throughout your corporate applications while retaining accuracy.|

Cetaris Fleet provides a tailored quote to evaluate the products it can provide to potential customers.

Advantages and Disadvantages

  • Cetaris Fleet is designed to be a reliable piece of software for the maintenance, transportation, and construction industries.
  • Firms can use the system to identify warrantable service parts and assets.
  • It Automates and increases efficiency and data accuracy.
  • Reduces manual data entry and reconciliation
  • Changes are being tracked in real time.
  • Predictive analytics can help you understand the crucial future route.
  • There is no free version available.

7. GPS Insight

GPS Insight is a fleet tracking program that provides fleet and location tracking services to fleet maintenance companies of all sizes. The GPS Insight is a set of tools to track and dispatch automobiles offering sufficient historical fleet data to aid in efficiency improvements. It can also track driver behavior and help with fuel and labor cost management.GPS Insight offers a tracking solution that is better than other available solutions. The tracking software is simple to use and can be integrated into any fleet management company to help it grow. The program also helps you save time managing drivers, cut down on fuel waste, and improve client happiness.

The monthly price for GPS Insight starts at $14.95. It doesn’t have a free version; however, it does provide a free sample to assist you in learning more about the product.

Advantages and Disadvantages

  • Companies may use GPS Insight to reduce fuel waste and manage drivers less.
  • The user interface is simple to use.
  • The application is simple to use.
  • It aids in the reduction of fuel waste.
  • It’s simple to use and gives you real-time data.
  • Incident reporting and VIN search aren’t included in the program.


Quartix is one of the most cost-effective fleet management solutions available today. It serves companies in various industries, including construction, transportation, and security. They are monitoring your fleet’s whereabouts and informing you with real-time updates. When a vehicle makes needless moves, real-time notifications are sent out—keeping track of all vehicle upkeep. Using a customized driver ID, you can keep track of individual drivers.

Quartix analyses your data and creates easy-to-understand reports that you may access over the internet. Fleet managers may make the required modifications to optimize operations using live tracking, geofencing, and driver timesheets. The program costs $14.99 per month, to begin with. There is no free version of Quartix. However, it provides a free trial that can help you determine if the program has the capabilities you need for your company.

Advantages and Disadvantages

  • Quartix is a mobile and tablet-friendly online car tracking service. 
  • Quartix’s adaptable solution is ideal for mobile enterprises.
  • Budget-friendly
  • Exceptional client service
  • Reports are simple to use and may be viewed over the internet.
  • There is no free trial available.


Locus MotionTrack is a cloud-based fleet management software that focuses on automated route planning and scheduling for medium and large organizations.

Artificial intelligence is being used to optimize routes. You may cut down on service delays by transforming your clients’ addresses into identifiable places. It has an open API that other platforms may use to interface.

So, Each user of Locus MotionTrack pays $8000 each year. There is no free trial available.

Advantages and Disadvantages

  • Locus MotionTrack prevents employee fraud by allowing only your personnel to confirm the execution of an order or service.
  • Users may make money with the aid of software.
  • It’s useful for keeping track of assets.
  • Help in the prevention of employee theft and fraud.
  • So there isn’t a free trial available.

10. Dossier Fleet Management

For more than 40 years, Dossier has provided custom fleet maintenance services through its fleet management software. Its major purpose is to make it possible to track fleet assets in real-time using simple and precise record-keeping—reminders on the state of your fleet assets daily on your dashboard. Fuel consumption, costs, and vehicle performance can all be tracked. Warranty renewals and expenses are managed and controlled.

Other advantages offered by the Dossier Fleet Maintenance program include automated scheduled driver license renewals, CDL certifications, and adherence to all DOT and OSHA standards. There is no free version of Dossier Fleet Maintenance Programs. The Professional fleet maintenance software cost starts at $1500 for a single user. A free trial is also available from the seller.

Advantages and Disadvantages

  • The program is simple to operate.
  • Because the dashboard displays real-time data, keeping track of information is straightforward.
  • Off-site training is quite expensive.
  • Try it out for free.
  • Highly adaptable, with the ability to manage many departments on the same platform.
  • It has a fantastic support crew that is always willing to assist.
  • Off-site training is expensive.

Features That Must Have In Fleet Management Software

Not all software on the market has the same set of functionality. So, not all software will give you the exact outcomes you desire. Consider investing in software that has the following characteristics if you want to get the most out of your fleet management software:

1. Trace your location using GPS

A fleet management software’s first goal is to track the whereabouts of your vehicle in real time. Initially, it was customary to phone the driver to determine their whereabouts before relaying the information to the client. On the other hand, Fleet management software automates the process and delivers real-time notifications to all parties involved.

2. Communication Between drivers is essential.

Poor communication between the drivers and the management is a major issue for many fleet firms. It may not be easy to organize or trace the history of a conversation without a streamlined communication route. So, Messaging service should be available with intelligent fleet management software and trace and recover previous communications.

3. Fuel and Vehicle Consumption

Fuel is the most major car expenditure. A decent fleet management software should assist you in reducing the amount of money you spend on this expenditure. But, You should see if a motorist squanders gasoline or conserves it with the software.

4. Vehicle Troubleshooting

Vehicle failures are terrible for business, and they can ultimately result in costly lawsuits if a customer suffers significant financial losses as a result of the discomfort. The easiest approach to prevent such problems is to keep a close eye on your vehicle’s condition.

Software for Fleet Maintenance Cost

Although some software could be practically identical in almost every way, pricing was not the same. The manufacturer, the size of your fleet, the software version, and the number of customers are all aspects that contribute to this disparity—the software costs between $10 to $290 per month on average. You may acquire software for as much as $ 8000 if you decide on a one-time payment.

The cost may vary according to the size of your company and the options available. However, keep in mind that the best way to achieve a low price is to chat with a vendor for a specific quote. Software for fleet maintenance management is a substantial investment that should not be taken lightly. When making the final decision, conduct a thorough study. Furthermore, To get a sense of what to anticipate from each package, you may test out demonstrations and free trials.

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